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OFFICIAL MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF WEST PEORIA, ILLINOIS NOVEMBER 10, 2008 7:00 P.M. WEST PEORIA CITY HALL 2506 W. ROHMANN AVENUE, WEST PEORIA IL
A Special Meeting of the City Council of West Peoria, Illinois was held at the West Peoria City Hall on November 10, 2008
1. CALL TO ORDER Meeting was called to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Gus Ganson son of Alderman Brian Ganson.
3. ROLL CALL
The following council members were present: Alderman Dohm, Alderman Dwyer, Alderman Ganson, Alderman Meismer, Alderwoman Thomas and Alderman Venzon. Also present: Mayor Dillon, City Administrator Carlson, Economical Development Pratt, City Attorney Connor and City Clerk Stephens. Absent: Alderman Mathewson and Alderman Roberts
4. ADDITIONS AND OR DELETIONS FROM AGENDA
None
5. APPROVAL OF MINUTES Motion to approve the minutes from October 28, 2008 City Council Meeting was made by Alderman Dohm and seconded by Alderman Dwyer. ROLL CALL VOTE: Ayes 6 Dohm, Dwyer, Ganson, Meismer, Thomas, Venzon. Nays - 0 Absent 2 Alderman Mathewson and Alderman Roberts Motion Carries
6. COMMUNITY POLICE REPORT No report. Deputy Chris Watkins was absent.
7. MAYORS REPORT Mayor Dillon stated that Rohmann Avenue is almost completed and the Post Office is installing the mailboxes. The streets signs are being installed. The mayor reported on the Special Township Meeting he attended. The Township received the public approval to purchase property together with City of West Peoria for the New City Hall and West Peoria Township Building. This will insure their final payment with the Insurance Company for the collapse of the Township Building.
8. PUBLIC COMMENTS None
9. MOTION TO APPROVE THE LETTER TERMIINATING THE OLD LEASE FOR THE CITY GARAGE was made by Alderman Dohm and seconded by Alderman Ganson. Discussion: Attorney Connor explained that this is the North Building in the City Garage Area. ROLL CALL VOTE: Ayes 6 Dohm, Ganson, Dwyer, Meismer, Thomas, Venzon Nays - 0 Absent 2 Alderman Mathewson and Alderman Roberts Motion Carried
10. MOTION TO APPROVE THE INTERGOVERNMENTAL AGREEMENT FOR THE REAL ESTATE BETWEEN WEST PEORIA TOWNSHIP AND THE CITY OF WEST PEORIA was by Alderman Dohm and seconded by Alderman Ganson. No Discussion. ROLL CALL VOTE; Dohm, Ganson, Dwyer, Meismer, Thomas, Venzon. Nays 0 Absent 2 Alderman Mathewson and Alderman Roberts Motion Carried
11. MOTION TO APPROVE ORDINANCE 2008-20 AND ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BETWEEN THE BAILEY GROUP INC. AND THE WEST PEORIA TIF DISTRICT was made by Alderwoman Thomas and seconded by Alderman Dohm. Discussion: John Carlson stated this is the official ordinance which basically outlines and binds what the Mayor and City Council adopted on October 10, 2008. ROLL CALL VOTE; Ayes 6 Thomas, Dohm, Dwyer, Ganson, Meismer, Venzon Nays 0 Absent 2 Alderman Mathewson and Alderman Roberts Motion Carried
12. MOTION TO APPROVE THE IML PROPERTY INSURANCE RENEWAL was made by Alderman Meismer and seconded by Alderman Dwyer. Discussion: The Finance Committee recommended Option 1 of this renewal, and paying for the premium for the entire year to receive the discount, this is the best deal and we have been doing this in the past. John Carlson stated that this is all of the insurance for the city with the exception of Health Insurance. ROLL CALL VOTE; Ayes 6 Meismer, Dwyer, Dohm, Ganson, Thomas, Venzon. Nays 0 Absent 2 Alderman Mathewson and Alderman Roberts Motion Carried
13. MOTION TO APPROVE THE REPLACEMENT OF CULVERT was made by Alderman Venzon to award Culvert Replacement to Horowitz Concrete, Co. in the amount of $14,600 and was seconded by Alderman Ganson. Discussion: Alderman stated: The City has had water problems at the location of Richmond Avenue and Pierson Hill and Henry has been working and trying to resolve this problem. By installing a culvert 100 x 5 x 4 this may help as an effort to work with some of this problem. Line item will come under Streets and Roads ROLL CALL VOTE: Ayes 6 Venzon, Ganson, Dohm, Dwyer, Meismer Thomas Nays 0 Absent 2 Alderman Mathewson and Alderman Roberts Motion Carried
14. AUDIT REPORT A MOTION TO APPROVE, RECEIVE AND FILE THE AUDIT was made by Alderman Dwyer and seconded by Alderman Ganson. Discussion; Alderman Meismer stated: The Audit Report for the City of West Peoria was passed out to the Council along with a letter from the Auditor of West Peoria, Eric Jones, CPA. Alderman Meismer stated that the Finance Committee went over this Audit at great lengths and basically the City is in very good shape and commended for having a good report. John Carlson said that Eric Jones conducted the Audit, it is a clean audit which it what you have always had. John said that he would like to bring to the Councils attention some of the comments that Eric Jones made to the Finance Committee. Eric expressed concern on the Citys continued reliance on the State of Illinois Tax Income. Out of the $1,300,000 budget $912,000 comes from the State. His estimate is there could possibly be a fifteen percent decline in the year 2009. We are closely watching MFT; there has been some decline, this could be a challenging budget. Just to remind you that out of the $1,300,000 budget only $72,000 comes from local taxes. From 2004 to 2008 the increase in assessed valuation for the City of West Peoria went up four million dollars verses Limestone which went up fifty million dollars. Although we all recognize that Limestone Township is a different type of an area, The Auditor comment was: the city is fine in the short term for the next several years, his concern is in fifteen years for the planning of the City and would like for the City to pay attention to this. This was discussed the other night, we are land locked in West Peoria and cannot have the type of construction of buildings that Limestone Township has. It appears to many of city staff and the city council that the increase and maintenance of tax levy or revenue for the City will have to come with the Economic Development. This is something we need to focus on. Last year there was $55,000 in TIF money, the fiscal year we are in now there is approximately $110,000. ROLL CALL VOTE Ayes 6 Dwyer, Ganson, Dohm, Meismer, Thomas, Venzon Nays 0 Absent 2 Alderman Mathewson and Alderman Ganson Motion Carried
15. OTHER BUSINESS: DISCUSSION ONLY LEADERSHIP TEAM TRAINING & DEVELOPMENT
City Administrator John Carlson stated: The last few months the council and staff have been faced with the largest and most challenging development proposal in the history of the city. It is clear that we need to be better prepared for future challenges. I have talked with the mayor and he has agreed with the proposal of bringing in a consultant, starting in December. I will be giving you more information on this. · Bob Farquhar, Facilitator - Former Executive Director of the Leadership Center at Bradley University
Robert Farquhar retired after 20 years as Executive Director of the Leadership Development Center at Bradley University. He holds a Masters Degree in Organizational communication from the University of Wisconsin. He blends his formal training and more than 30 years experience of education, training and development together to assist organizations and their leaders to work more effectively. He has expertise and organizational experience facilitating senior management team building
Proposed Training will:
· Provide a series of training experiences /activities which will contribute towards the increasing effectiveness efficiencies for our leadership work. · Potential Target Areas & Needs. - Creation of Role Clarity. - Power of Dialogue - Develop Clarity of Key Procedures & processes. - Identify three Priority Issues/challenges that face this leadership team.
The first thing that he will do is to meet one on one with each council member and mayor to give him private and individual feedback. I appreciate the fact that the mayor supports this. I think and need to continue to work as a team. I think you will enjoy working with him.
COMMITTEE REPORTS A. FINANCE COMMITTEE ALDERMAN MATHEWSON CHAIR The Finance Committee met on November 4, at City Hall. Eric Jones went over the Audit, which we discussed at this meeting. We discussed finding new ways to increase the funding for the future. This will be something the entire council will be addressing in the future with Economic Development. The next meeting for the Finance Committee will be December 2, at 5:30 p.m. at City Hall. . B. LAND USE COMMITTEE ALDERMAN DOHM CHAIR The Land Use Committee has not met since the last City Council Meeting. Our next meeting will be November 19, at 6:30 p.m. at City Hall.
C. PUBLIC SAFETY COMMITTEE ALDERMAN DWYER, CHAIR The Public Safety Committee has not met since the last City Council Meeting. Our next meeting will be November 19, at 5:30 p.m. at City Hall. Chair Dwyer stated that the City does an Ordinance against burning lawn waste, it is illegal
D TRANSPORTATION COMMITTEE ALDERMAN VENZON, CHAIR The Transportation Committee has not met since the last City Council Meeting. Our next meeting is November 13, at 6:30 p.m. at City Hall. Chair Venzon state it is also illegal to blow leaves in the street.
17. PUBLIC COMMENT None.
18. ADJOURNMENT Motion to adjourn was may by Alderman Dohm and seconded by Alderman Meismer. Motion carried unanimously by voice. Meeting adjourned at 7:30 p.m.
Carole Stephens, City Clerk
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