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OFFICIAL MINUTES OF THE CITY COUNCIL OF THE CITY OF WEST PEORIA, ILLINOIS TUESDAY, OCTOBER 28, 2008 7:00 P.M. WEST PEORIA CITY HALL 2506 W. ROHMANN AVENUE, WEST PEORIA IL
A Regular Meeting of the City Council of West Peoria, Illinois was held at the West Peoria City Hall on October 28, 2008
1. CALL TO ORDER
Meeting was called to order at 7:00 p.m. by Mayor Dillon.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Dillon.
3. ROLL CALL
The following members were present: Alderman Dohm, Alderman Dwyer, Alderman Ganson, Alderman Mathewson, Alderman Meismer, Alderman Roberts and Alderwoman Thomas, Alderman Venzon. Also present: Mayor James Dillon, Attorney Bill Connor, City Administrator John Carlson, City Treasurer Jennifer Main, Economic Development Coordinator Gene Pratt and City Clerk Carole Stephens. .
4. ADDITIONS AND OR DELETIONS FROM AGENDA None
5. MOTION TO APPROVE MINUTES A motion to approve the minutes from the October 14, 2008 City Council Meeting was made by Alderman Dohm and seconded by Alderwoman Thomas.
ROLL CALL VOTE Ayes – 8, Dohm, Thomas, Dwyer, Ganson, Mathewson Meismer, Roberts, Thomas, Venzon Nays – 0 Absent - Motion Carried
6. COMMUNITY POLICE REPORT Deputy Chris Watkins was absent. 7. MAYOR’S REPORT Mayor Dillon stated on behalf of the City of West Peoria we are sending a Thank You letter to Roger Mulvaney of Mulvaney Trucking Company for graciously letting us use one of his semi-trailers for storage since December of 2006 when the City Garage collapsed. We are closing on the house adjacent to the City Hall Friday October 31. As soon as the family moves we will proceed to have the house torn down. . The City Administrator John Carlson asked me to announce this Thursday there will be a University of Illinois Extension Business Breakfast at the Woodridge Professional Building from 7:30 to 8:30 a.m. This is being put on by Roger Larson from the University of Illinois Extension. All of the businesses in West Peoria were invited. Also, the packets for the April 7, 2009 election are ready to be picked up. October 28, is the first day to circulate the petitions for Ward 1, Ward 2, Ward 3, and Ward 4. Anyone interested in running for office contact the City Clerk at City Hall.
Heading Ave Project Status as of October 23, 2008
First it is important to understand that all viable development projects will receive full and fair consideration by The City of West Peoria.
Also, we will provide due process to any appropriate zoning request.
The status of the project is as follows:
8. TREASURER’S REPORT
City Treasurer Main submitted the Treasurer’s Report for August, 2008. Alderman Mathewson made the motion to receive and file the August Report. Alderman Roberts seconded ROLL CALL VOTE 8 Ayes Mathewson, Roberts, Dohm, Dwyer, Ganson, Meismer, Thomas, Venzon Nays – 0 Absent – 0 Motion Carried
9. PUBLIC COMMENT Resident Pat Sharp thanked the City of West Peoria for the completion of Swords Avenue and Rohmann Avenue. Stating it is wonderful. Today, October 28, 2008 was the first day the project was opened to the public.
10. MOTION TO APPROVE THE PURCHASE OF 1988 GMC LIFT TRUCK FOR THE CITY OF WEST PEORIA IN THE AMOUNT OF $9,000 (LINE ITM 01-41-840) was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: The last couple of years the City and the Transportation Committee have been looking for some type of truck with a boom on the back so the city crew can safely hang the flags, decorations and change light bulbs. The last few years the City has rented the equipment. Henry Strube, Street Maintenance Manger, This truck has very low mileage even though it is a 1988, the back of the truck was put on in 1998 and is in very good shape We made a down payment on the truck, waiting for the approval of the City Council.
ROLL CALL VOTE – Ayes 8 Venzon, Ganson, Dohm, Dwyer, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent –0 Motion Carried
11. MOTION TO APPROVE THE AMENDED ORDINANCE 2008-19 AN ORDINANCE CALLING FOR A PUBLIC HEARING ON THE ESTABLISHMENT OF SPECIAL SERVICE AREA FOR CALENDAR YEAR 2008 was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: This is an Amended Ordinance because more than likely we will be changing the November 11, 2008 City Council Meeting which is Veterans Day. We will be moving the Public Hearing date to November 25, 2008 City Council Meeting.
ROLL CALL VOTE 8 – Ayes 8 Venzon, Ganson, Dohm, Dwyer, Mathewson, Meismer, Roberts, Thomas. Nays – 0 Absent – 0 Motion Carried
12. STEVER WATER DISTRICT Mayor Dillon stated he and the City Administrator met with the residents in the Stever Water District along with Illinois American Water Company. The City is going to create a Special Service Area in the Stever Water District. Illinois American Water Company is willing to pay for half for the main extension. The Stever Water Company would have to pay approximately $130,000. In the best interest of the residents the City will come with a Special Service Area and the residents will have to vote on it. The City will pay the $130,000 and over the next ten years the home owners and the property owners will be assessed one hundred percent of that money to pay back the City. The residents will be hooked up to quality water and everyone will have shut off’s in front of their house with water meters. Eventually Illinois American Water will up date their service. Alderman Dohm asked if this was going to be on the taxes. Yes. John has researched this with the City Attorney. We are going to meet with Illinois American Water Co. and the residents. There will have to be a majority of the citizens to go along with this. Approximately two years ago Illinois American Water Co. was going to take this over with no cost to the residents and the Commerce Commission would not allow this. The Commerce Commission decided that if Illinois American Water Co. would put so much money in and the citizens would put so much money in they would go along with this. This will be per property. We just wanted to make sure the council approved this before we proceeded
13. REDISTRIBUTION OF MFT FUNDING. A Motion to Approve of Redistribution of MFT Funding was made by Alderman Venzon seconded by Alderman Ganson. Discussion: Alderman Venzon said that the reason for this is IDOT requires the Engineering Fund be broken away from the Construction Fund Alicia put all $400,000 in Construction Fund. $50,000 was supposed to go to Engineering. This amount to another piece of paper for IDOT to see that $350,000 was put in under Construction Fund and $50,000 was put in Engineering Fund.
ROLL CALL VOTE - Ayes 8 Venzon, Ganson, Dohm, Dwyer, Mathewson, Meismer, Roberts, Thomas. Nays – 0 Absent – 0 Motion Carried
14. MOTION TO APPROVE PAYMENT TO HERMANN & ASSOCIATIONS LLC. PROJECT 01.008.08 MARKET STREET OBSERVATION AND COORDINATION (LINE ITEM 0 1-11-532) IN THE AMOUNT OF $75.00 (LINE ITEM 0 1 -4 11-532) IN THE AMOUNT OF $13,163.53 was made by Alderman Venzon and seconded by Alderman Dohm. Discussion: City Administrator Carlson passed the clarification on the line items to vote on at this meeting, it was confusing on the agenda. Alderman Venzon stated that the City Administrator passed out the correct breakdown. The amount of $12,324.78 is coming out of the $200,000 we just moved from the MFT Illinois Fund to the South Side Bank MFT Account. (Line Item No. 17-00-532). Mayor Dillon asked if the $75.00 was included. Alderman Venzon made a motion to approve the $13,238.53, Alderman Dohm seconded. Alderman Mathewson asked if the attempt was to take the $75.00 out of Administration Fund (Line Item 01-11-532). Answer: Yes Also, the $838.75 will be taken from Line Item 01-41-532.
ROLL CALL VOTE: Ayes – 8 Venzon, Dohm, Dwyer, Ganson Mathewson, Meismer, Roberts, Thomas. Nays – 0 Absent – 0 Motion Carried
15. A MOTION TO APPROVE THE FIRS PAYMENT FOR THE MARKET STREET PROJECT IN THE AMOUNT OF $184,917.70. THIS IS THE FIRST OF FOUR PAYMENTS TO STARK EXCAVATING, INC. (LINE ITEM 170-00-890) was made by Alderman Venzon and seconded by Alderman Ganson.
ROLL CALL VOTE: Ayes – 8 Venzon, Ganson, Dohm, Dwyer, Mathewson, Meismer, Roberts, Thomas. Nays – 0 Absent - 0 Motion Carried
16. OTHER BUSINESS: DISCUSSION ONLY A. City Council Meeting on November 11, 2008 – Veterans Day Discussion: Alderman Mathewson suggested that we change the meeting to Monday, November 10, 2008 @7:00 p.m. at City Hall; Council cannot make this decision because it is under discussion. City Attorney Connor said that Mayor Dillon can set a Special Meeting. Mayor Dillon stated the he will call a Special Meeting of the City Council on November 10, at 7:00 p.m. at City Hall and cancel the Regular City Council Meeting on November 11, 2008.
17. COMMITTEE REPORTS A. FINANCE COMMITTEE – ALDERMAN MATHEWSON – CHAIR The Finance Committee has not met since the last City Council Meeting. Our next meeting will be November 4, 2008 at 5:30 p.m. at City Hall.
B. LAND USE COMMITTEE – ALDERMAN DOHM – CHAIR The Land Use Committee met on October 15, 2008 at 6:30 at City Hall. The Committee went over our budget, we reviewed our Zoning Report. The Committee went over the inventory sheet for the Administration and City Garage. We discussed the leasing of a new Postage Meter. The Post Office is getting very strict on how the postage is marked. The Postage Meter cannot be purchased, they have to be leased, and this should come to the next City Council Meeting. The Land Use Committee went over the Demolition Permit. This should be coming to the next City Council Meeting shortly. We discussed putting up sign on Texas Alley. There are two: Texas Avenue and West Texas Street. Basically these are two over grown and have never been a street. We are going to put up Undesignated Street Signs; Northwest Texas Street and Southwest Texas Street. There are two houses, technically on Texas Street. Both use alleys to leave and come home. Lately there have been a couple of issues of vendors not being able to locate residence. This will help find the two houses. Our next meeting will be November 19, 2008 at 6:30 p.m. at City Hall.
C. PUBLIC SAFETY COMMITTEE - ALDERMAN DWYER The Public Safety Committee met on October 15, 2008 at 5:30 p.m. at City Hall The Animal Control Contract is coming for renewal shortly; this is automatic unless the City Council wants something different. There is no the option, unless we want to take this on ourselves. There has not been a significant change in the contract. Waste Management: Mr. Schaab from Waste Management did not attend our Public Safety Meeting to answer questions we have in regards to the next step regarding the issues of Curbside Pick up The Committee will inform everyone of the input from Waste Management at the conclusion of the Test Run and the recommendation from the City Council when we review their contract in December. We will follow-up with Mr. Schaab to make sure the residents in the Curb Side pick up test areas are notified if the pick up is to continue on the curb side or go back in the alley. Update on Recycling. Gene Pratt Economical Developer is working with the County to locate a place for the recycling bin. TRANSPORTATION COMMITTEE – ALDERMAN VENZON The Transportation Committee has not met since the last City Council Meeting. Our next meeting is November 13, 2008 at 6:30 p.m. at City Hall. Discussion: Mayor Dillon stated that Henry Strube- Street Maintenance Manager is looking for a used end loader truck which can be used for the removal of snow and at the new City Garage. He has tracked down a couple. Alderman Dohm suggested that the City of West Peoria contact a couple of vendors. They give municipalities a tremendous break on leasing.
18. PUBLIC COMMENT Township Supervisor DeSutter said the Township is having a Special Meeting on November 5, at 6:30 at City Hall. This in Intergovernmental Agreement where in the West Peoria Township will renew a lease regarding a parcel of real property to the City of West Peoria at 1324 Hillside. Resident: I am promoting early voting. Early voting has been very successful. Early voting will take place on October 28th at Belwood Nursing and October 29th at the Dunlap Valley Middle School and Hanna City Village Hall. Resident: Todd Baker thanked the Transportation for milling in front of his house and getting rid of the “lake”. He also, voiced his concern for a bond fire/wiener roast getting out of control because of the wind. . The fire department put the fire out. Gene Pratt stated that this incident did come to the attention of the county and the dispatcher called the Code Enforcement Officer Dan Sullivan to verify if there is an exception the Burning Ordinance that applies to bond fires/ wiener roast. It did get out of control and the Fire Department did put it out. The City does not have a requirement for burning of very small fires Discussion; The owner of Harley Transport and Distributing currently based in Peoria, that due to Peoria’s current codes and laws,. I have been thinking into moving my business in West Peoria.
19. ADJOURNMENT Motion to adjourn was made by Alderman Roberts and Seconded by Alderman Ganson. Motion carried unanimously by voice vote. Meeting adjourned at 7:41p.m.
Carole Stephens City Clerk
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