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OFFICIAL MINUTES OF THE CITY COUNCIL OF THE CITY OF WEST PEORIA, ILLINOIS TUESDAY AUGUST 12, 2008 7:00 P.M. WEST PEORIA CITY HALL 2506 W. ROHMANN AVENUE, WEST PEORIA IL
A Regular Meeting of the City Council of West Peoria, Illinois was held at the West Peoria City Hall on August 12, 2008.
1. CALL TO ORDER Meeting was called to order at 7:00 p.m.
1a.) A MOTION TO MAKE ALDERMAN MATHEWSON ACTING MAYOR IN THE ABSENCE OF MAYOR DILLON was made by Alderman Roberts and seconded by Alderman Ganson.
ROLL CALL VOTE – Ayes – 6 Roberts, Ganson, Dohm, Meismer, Thomas, Venzon Nays – 0 Absent – 1 Dwyer Abstain – 1 Mathewson Motion Carried
2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Pro Tem Mathewson
3. ROLL CALL The following members were present: Acting Mayor Alderman Mathewson, Alderman Dohm, Alderman Ganson, Alderman Meismer, Alderman Roberts, Alderwoman Thomas and Alderman Venzon. Also present: City Administrator Carlson, Attorney Connor. Absent: Mayor Dillon, Alderman Dwyer and City Clerk Stephens.
4. ADDITIONS AND OR DELETIONS FROM AGENDA Motion to Delete Item 16 from the agenda
5. APPROVAL OF MINUTES Motion to approve the minutes from the July 22, 2008 City Council Meeting was made by Alderman Dohm and seconded by Alderwoman Thomas.
ROLL CALL VOTE – Ayes 7- Dohm, Thomas, Ganson, Mathewson, Meismer, Roberts, Venzon Nays – 0 Absent - 1 Motion Carried
6. COMMUNITY POLICE REPORT Peoria County Sheriff Deputy Officer Chris Watkins introduced Officer Johnson to the council. Officer Watkins stated that this evening the City Police Vice did a search warrant at 713 N. Swords Avenue. They found illegal drugs. There are no details on what they found. The residents have been watching the house, we are glad they have. About twenty to thirty storage units at 2800 Farmington Road were vandalized last week The County Sheriff’s Department is working on this, so far they do not have any suspects. In about ten days the Peoria County Sheriff’s Department is starting a Seatbelt and Driving While Drinking Grant, it will last about two weeks. The City of West Peoria is a hot spot for the Sheriff’s Department, you may notice four to five squad cars, so Buckle up and do not drink if you are going to drive. I have some stats to report: June 1, 2006 June 1, 2008
Batteries 46 Batteries 23 Vehicle Burglary 15 Vehicle Burglary 5 Residential Burglary 11 Residential Burglary 11 Robberies 8 Robberies 1 Thefts 77 Thefts 36 Vandalisms 62 Vandalisms 35
This is good news all but one of the stats has declined in West Peoria. Alderman Ganson commented that this has a lot to do with the dedicate officers. Alderman Mathewson thanked Officer Watkins.
7. MAYOR REPORT None
8. PUBLIC COMMENT None
9. MOTION TO APPROVE THE AMENDMENT TO THE TIF REIMBURSEMENT (Inter Operate Fund Transfer) (Line item 15-00-111 to 01-00 -111) was made by Alderman Dohm and second by Alderman Ganson. Discussion: Alderman Mathewson commented that this is in your City Council packet. It was discussed at our last City Council meeting: that we were going to reimburse the City for some sewer work that was done on Heading Avenue. This amendment is just to clean up some of the wording that we did not have.
ROLL CALL VOTE – 7 Ayes Dohm, Ganson, Mathewson, Meismer, Roberts, Thomas, Venzon Nays – 0 Absent – 1 Dwyer Motion Carried.
10. CURBSIDE PICK UP - TEST RUN Alderman Mathewson asked the question why this is on the agenda. Tom Dwyer is not here tonight to answer. Alderwoman Thomas did no that this was going to be discussed at the meeting this evening. City Administrator commented that Waste Management was at the point where they have the addresses refined for the Test Run and has to have the City Council’s approval to mail out the letters to the residents. Mr. Dave Schaab commented that they have two mailing: one letter to inform the residents that they are in the test area and the dates for the Curbside Pick Up ; the second mailing is a post card as a reminder when the Curbside Pick Up will start. Question: What is the cost to the residents involved in the Curbside Pick up Test Run? Answer: Waste Management said: If they elect to have a container the current charge is $3.50 monthly, but we are under the assumption that we can offer a much lower rate if the City would pick up the cost it will be $1.50 monthly. There is a Phone number they can call if they want a cart. W/M: If they have a cart their fee will be waved for the Test Run, courtesy of W/M. Question: Do you anticipate any problems with parked cars on the street? W/M: No Question: Gene Topper of 2227 W. Ayres, asked if his garbage will continue to be picked up on Moser Street as it always been? W/M: Yes – no change. Question: How will Waste Management handle the garbage and waste left in the alleys? Answer: John Carlson commented that Zoning Officer will be checking on this. Answer: W/M if Jeff notices this on an ongoing basis, we will notify the customer.
11. MOTION TO APPROVE THE HEALTH RENEWAL INSURANCE (Line Item 01-11-451 ADM and 01-41-451 PW) was made by Alderman Ganson and seconded by Alderman Dohm. Discussion: City Administrator Carlson commented that the rates have gone up, our current cost will increase monthly by $1,500, and however, we are still under budget so we are in good shape. In your packet there is a copy of Central Management Services from the State of Illinois. They could not save us any money. The Finance Committee decided to stay with our current plan.
ROLL CALL VOTE – Ayes – 7, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas, Venzon Nay – 0 Absent – 1 Dwyer Motion Carried
12. MOTION TO APPROVE GABBERT'S CLEANING CONTRACT FOR THE NEW CITY GARAGE was made by Alderman Brian Ganson and seconded by Alderman Dohm. Discussion: Alderman Mathewson commented that the Finance Committee did go over this contract and approved it to go to Council. City Administrator said that this is the same cleaning service that has cleaned the City Hall for a year and a half. We have had a good experience with them.
ROLL CALL VOTE Ayes – 7 Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas, Venzon Nays – 0 Absent – 1 Dwyer Motion Carried
13. 1) MOTION TO APPROVE THE MOSS AVENUE BID (Line Item SSA 10-00-880) was made at Alderman Venzon to accept Horowitz Concrete Company for $113,872.30 for the Moss Avenue SSA and seconded by Alderman Ganson. Discussion: Alderman Venzon stated that the City received four bids and that Horowitz Concrete Company was the lowest bid. The other bids were: Illinois Civil Contractors C & G Concrete Company, Inc. Wm. Aupperle & Sons. Henry has looked over some of Horowitz work and has talked with people, they are a loyal company and do quality work.
ROLL CALL VOTE Ayes – 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
13, 2) MOTION TO APPROVE MICRO-SURFACING BID (Line Item PW 01-41-860) was made by Alderman Venzon to accept Micro – Surfacing, Inc. for $98,091.30, contingent on two questions, that do not reflect the price, just to clarify a few things and seconded by Alderman Ganson. Discussion: The route for Micro-surfacing is: Sterling and Moss Avenues to Rohmann Ave and Rohmann to Western Avenue. Question: Is micro surfacing where they take a high pressure spray to fill the holes and cracks? Answer: No. this is similar to seal coating, but more expensive then we have done; there are no rocks and very little mess. It won’t be an inconvenience to the residents as it dries very quickly and will eliminate a lot of work for Henry and the Street department. This is a test for West Peoria; we want to see how well it holds up.
ROLL CALL VOTE – Ayes – 7, Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
13. 3) MOTION TO APPROVE SPRAY PATCHING BIDS (Line No. PW 01-41-860) was made by Alderman Venzon to accept Midwest Asphalt Repair for the City’s spray patching not to exceed $20,000 and seconded by Alderman Ganson Discussion: This is to repair all the indents and cracks until we use all $20,000, but this should take care of everything.
ROLL CALL VOTE Ayes – 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
14. MOTION TO APPROVE PARTIAL PAYMENT TO PEORIA METRO CONSTRUCTION FOR THE NEW GARAGE IN THE AMOUNT OF $20,872.55. (Line No. 20-00-820) was made by Alderman Ganson and seconded by Alderman Roberts.
ROLL CALL VOTE Ayes – 7 Ganson, Roberts, Dohm, Mathewson, Meismer, Thomas, Venzon. Nays – 0 Absent – 1 Motion Carried
15. MOTION TO APPROVE PAYMENT TO HERMAN & ASSOCIATES LLC FOR PROFESSIONAL ENGINEERING IN THE AMOUNT OF $2,518.82. (Line No. 01-41-532) was made by Alderman Venzon and seconded by Alderman Ganson.
ROLL CALL VOTE Ayes - 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
16. COMMITTEE REPORTS Removed from Agenda
A. FINANCE COMMITTEE – ALDERMAN MATHEWSON – CHAIR The Finance Committee met on August 5, at 5:30 at City Hall, The Committee went over the Renewal of the Health Insurance, Cleaning, Contract for the new garage discussed the TIF and we are working with several agreements and trying to get the first done. The audit will start fairly soon. Our next meeting will be September 2, at 5:30 at City Hall.
B. LAND USE COMMITTEE – ALDERMAN DOHM – CHAIR The Land Use Committee has not met since the last City Council Meeting; our next meeting will be on August 20th at 6:30 p.m. at City Hall.
C. PUBLIC SAFETY COMMITTEE – ALDERMAN DWYER, CHAIR The Public Safety Committee has not met since the last City Council Meeting, our next meeting will be on August 20th at 5:30 at City Hall.
D. TRANSPORTATION COMMITTEE – ALDERMAN VENZON, CHAIR The Transportation Committee has not met as a regular meeting since the last City Council Meeting; however, we had a meeting tonight before this City Council Meeting to take care of Item 13, on tonight’s agenda. Our next meeting will be on August 14, at 6:30 p.m. at City Hall.
17. PUBLIC COMMENT Bob DeSutter announced the up coming Ice Cream Social on August 21st, from 6.00 p.m. until 8:00 p.m. at the United Disciples Christian Church, 2018 W. Kellogg Avenue. Tickets can be obtained from the Boy Scouts or at the door.
18. ADJOURNMENT Motion to adjourn was made by Alderman Roberts and seconded by Alderman Ganson. Motion carried unanimously by voice. Meeting adjourned at 7: 24 p.m.
Carole Stephens, City Clerk
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