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OFFICIAL MINUTES OF THE CITY COUNCIL OF THE CITY OF WEST PEORIA, ILLINOIS TUESDAY, JULY 28, 2009 7:00 P.M. WEST PEORIA CITY HALL 2506 W. ROHMANN AVENUE, WEST PEORIA IL
A Regular Meeting of the City Council of West Peoria, Illinois was held at the West Peoria City Hall on July 28, 2009.
1. CALL TO ORDER Meeting was called to order at 7:00 p.m. by Mayor Dillon.
2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Dillon
3. ROLL CALL The following members were present: Alderman Dohm, Alderman Dwyer, Alderman Ganson, Alderman Mathewson, Alderman Meismer, Alderman O’Neill, Alderwoman Thomas and Alderman Venzon. Also present: Mayor James Dillon, City Treasurer Jennifer Main, Attorney Jim Crowley representing Attorney Connor, City Administrator Carlson, Economic Development Coordinator Pratt, City Clerk Stephens, Street Manager Henry Strube, Rolland Reinhart and Scott Hilyard from the Peoria Journal Star.
4. ADDITIONS AND OR DELETIONS FROM AGENDA Alderman Dohm said in the minutes from the July 14, 2009, City Council Meeting the Welcome Wall Landscaping was tabled. He asked if this will be discussed tonight. City Administrator said that is will go back to the Finance Committee before it comes back to the City Council. There are no additions or deletions from this agenda.
5. APPROVAL OF MINUTES A Motion to approve the Minutes from the July 14, 2009, City Council Meeting was made by Alderwoman Thomas and seconded by Alderman Dwyer
ROLL CALL VOTE –Ayes 8 Thomas, Dwyer, Dohm, Ganson, Mathewson, Meismer, O’Neill, Venzon Nays – 0 Absent-0 Motion Carried
6. COMMUNITY POLICE REPORT Deputy Chris Watkins reported that vehicle theft and garage break-ins are on the rise in all parts of the Peoria area and in Peoria County side of Laramie Street. Officer Watkins said he attributes the reason West Peoria vehicle thefts are down from last year is the Bicycle Patrol. We have made several arrests in the last two weeks. The Bike Patrol helps make arrests that we would never be able to do in a squad car. Officer Watkins reported that the Peoria County has eight trained Deputy Officers that are on Bike Patrol. The City of West Peoria is down six burglaries so far from last year. Watch your speed. Peoria County has a Speed Grant. If you are stopped there is no warning, you will get a ticket. Officer Watkins gave the dates of the Night Out Against Crime: August 4, 2009, Night Out Against Crime will be for the neighborhood west of Sterling Avenue in the Manor. August 22, 2009 the City of West Peoria will have Night Out Against Crime from 4:00 p.m. to 6:00 p.m. at the Franciscan Park. There will be a Bike Rodeo and also there be someone to check over bikes at no cost.
7. MAYOR’S REPORT Mayor Dillon reported on the Town Hall Meeting with State Representative Jehan Gordon and our County Board Representative Jimmy Dillon. He commented there were about 16 in attendance and about the questions the residents had concerning things going on in the state. Mayor Dillon said that everyone should have received a letter from our State Representative about the money the City will receive from the Capital Bill that was just passed. Mayor Dillon said the Stever Water District signed an agreement with Illinois American Water Company. It is now in ICC hands; hopefully this can get through and Illinois American will be taking over the Stever Water District. Mayor Dillon stated that Illinois American Water Company will be putting in over two million dollars in infrastructure on new water mains in the Peoria Area and West Peoria will be getting some of the infrastructure. Illinois American would like to do a promotional Ribbon Cutting in the Melrose and Manor Parkway area and will let the Alderman know the date if they would like to attend. Mayor Dillon announced there will be a West Peoria Community Mass at the Immaculate Conception on August 2, at 10:30 a.m. Everyone is welcome.
8. TREASURER’S REPORT Jennifer Main, City Treasurer passed out the Treasurer’s Report for the month of: January 2009. A motion to receive and file the April 2009 and May 2009 Treasurer Report was made by Alderman Mathewson and seconded by Alderman Meismer.
ROLL CALL VOTE – Ayes 8 Mathewson, Meismer, Dohm, Dwyer, Ganson, O’Neill Thomas, Venzon Nays – 0 Absent – 0 Motion Carried.
9. PUBLIC COMMENT None
10. DISCUSSION ONLY: A. CITY OF WEST PEORIA GOALS: City Administrator Carlson said that Goals for the City Council are in the packets and we will be keep giving you copies to you and at some point we should review the goals and prioritize them. Alderman Mathewson asked if we were talking about the goals or the Leadership Team. City Administrator Carlson answered both of them. Alderman Mathewson said that he remembers in the Leadership Team that we were going to start discussing the goals in each of the Committees. When will this start? City Administrator: We can start it next week at the Finance Committee.
B. ANNEXATION PROCESS – BABU DEVELOPMENT Economic Development Coordinator Pratt: We have a three step process, provided by our attorney, to go through the Annexation, Identification of the Zoning Classification and Special Use Permit.
1st Boundary Agreement - Published Notice in the Peoria Journal Star on August 1st, 2009 and This will be posted at City Hall for 15 consecutive days. At the September 8, 2009 meeting this will be voted on.
2nd Public Hearing - Notice of Public Hearing will be published in the Peoria Journal Star the week – August 7, 2009 notifying the public about a ZBA/Plan Commission Joint Hearing on August 26, 2009 at 5:30 p.m. on what Zoning Classification it should have and Special Use Permit as a PUD
3rd Notice of Hearing and Annexation Agreement – Notice of Hearing and Annexation Agreement will be published in the Peoria Journal Star and the Community Word on August 28, 2009 to hold a Public Hearing as part of the regular City Council Meeting on September 22, 2009 regarding the Annexation Agreement and vote on it. This is a pre-annexation agreement. This will not be a formal annexation because of the location of the property. Alderman Dohm: Why would we create a zoning classification if we don’t have the Annexation in place? Attorney Crowley: I think what Attorney Connor put in the Flow Chart is what is required by the Statute as far as the Notice of Provision. What you are seeing are the requirements. I am not sure if there will be items under this. Alderman Dohm: We are scheduling a Planning Commission and ZBA Meeting and changing jurisdiction over a piece of property we don’t have jurisdiction over. Attorney Crowley: The point of the annexation and the pre-annexation of this property will kind of take on the characteristic of West Peoria and if the boundaries should ever attach then it would become part of West Peoria. The property will be subject to certain ordinances, even as a result of a pre-annexation. Alderman Dohm expressed concern over the zoning aspect of this annexation. Mayor Dillon stated that in the pre-agreement it needs to be said: later on down the road if they would annex and become part of West Peoria that they would have the zoning and we need to give them the classification, even though it is premature that we would vote on this. If this would happen the process has been done and they have been granted their Special Use for a Multi-Family. This is strictly the way I interpreted this. Attorney Crowley said that he will make a note for Attorney Connor and ask him to prepare something with a more formalization to address this and the concern you have over the zoning aspect of the meetings and the requirements therein. Alderman Dohm: Do they still have a meeting with Peoria County Planning? City Administrator Carlson said, Yes, on the 25th of September and that he asked Attorney Connor to make the flow chart for this and said this is the first time he has went though something like this and with a flow chart everyone would know the plan. The pre-annexation has already went through the Legal Department with the City of Peoria and has been back and forth with our Legal Department. It is ready to go to their Council. Alderman Mathewson asked if the Peoria City Council had to vote on this. City Administrator Carlson: Yes
11. COMMITTEE REPORTS
A. FINANCE COMMITTEE - ALDERMAN MATHEWSON, CHAIR The Finance Committee has not met since the last City Council Meeting. Our next meeting is August 4, 2009 at 5:30 p.m. City Hall.
B. LAND USE COMMITTEE - ALDERMAN DOHM, CHAIR The Land Use Committee met on July 15th, 2009 at 6:30 p.m. We discussed issues with the Church and will start putting this on the agenda. We also discussed the Annexation that was discussed this evening. The Committee went over the Violation Reports and the Financial Report. Our next meeting will be August 19th, at 6:30 p.m. at City Hall.
C. PUBLIC SAFETY COMMITTEE - ALDERMAN DWYER, CHAIR The Public Safety Committee met on July 15th, at 5:30 p.m.
D. TRANSPORTATION COMMITTEE - ALDERMAN VENZON, CHAIR The Transportation Committee has not met since the last City Council Meeting. Our next meeting is August 13th at 6:30 p.m. at City Hall.
12. PUBLIC COMMENT Mayor Dillon said that Phil Roberts, former Alderman and Jimmy Dillon, Clerk of West Peoria Township and County Board member are running from Memphis to Peoria for the St. Jude Run. Economic Development Coordinator Pratt asked if anyone has not signed the Poster for the Marching Band from Clonmel, would they please sign it before they leave tonight.
13. ADJOURNMENT Motion to adjourn this meeting was made by Alderman O’Neill and seconded by Alderman Meismer. Motion carried unanimously by voice. Meeting adjourned at 7:24 p.m.
___________________________ Carole Stephens – City Clerk
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