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City Council Minutes
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OFFICIAL MINUTES OF THE CITY COUNCIL OF THE CITY OF WEST PEORIA, ILLINOIS TUESDAY, JUNE 22, 2010 7:00 P.M. WEST PEORIA CITY HALL 2506 WEST ROHMANN AVENUE, WEST PEORIA, ILLINOIS
A Regular Meeting of the City Council of the City of West Peoria, Illinois, was held at West Peoria City Hall on June 22, 2010.
1. CALL TO ORDER Meeting was called to order by Mayor Dillon at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Dillon
3. ROLL CALL The following members were present: Mayor Dillon, Alderman Dwyer, Alderman Dohm, Alderman Ganson, Alderman Meismer, Alderman O’Neill, Alderwoman Thomas, Alderman Venzon. Also present: City Administrator Carlson, City Attorney Connor, Economic Development Coordinator Pratt, City Treasurer Main, City Clerk Stephens, Rolland Reinhart, Township Supervisor DeSutter, Street Department Manager Strube, Deputy Middlemas and Prakash Babu.
4. ADDITIONS OR DELETIONS FROM THE AGENDA Item 12 deleted (Award Bid for Ashland Avenue)
5. MOTION TO APPROVE THE MINUTES FROM THE JUNE 8, 2010 CITY COUNCIL MEETING was made by Alderman Dohm and seconded by Alderman O’Neill No Corrections.
ROLL CALL VOTE – Ayes 8 Dohm, O’Neill , Dwyer, Ganson, Mathewson, Meismer, Thomas, Venzon Nays – 0 Absent – 0 Motion Carried
6. COMMUNITY POLICE REPORT Deputy Middlemas reported that on June 10th; a scooter was taken from an unlocked garage. On June 17th there was a criminal sexual assault no arrest have been made, however the Sheriff’s Department knows who he is and looking for him. On June 18th, prescription medications were taken from a West Peoria home. Prescription medicine is a trend in other areas. This is the first in West Peoria There was an attempted robbery on a resident as he was entering his home on Moss Avenue. Nothing was taken. The suspect fled in a small red car.
7. MAYOR’S REPORT Mayor Dillon told the council he and City Administrator Carlson attended the Heart of Illinois Mayor’s Meeting. Mayor Dillon said West Peoria hosted a “Round Table” with State Representative Jehan Gordon, County Board Representative of this district, Jimmy Dillon and Mayor Dillon representing the City. Some of the Council Members and a number of residents were in attendance. Mayor Dillon stated that State Representative Gordon is disappointed in some of the colleagues in Springfield and stressed for the people to call their Representatives and Senators to make them accountable for the mess in Springfield and quit playing politics waiting for elections in November.
8. CITY TREASURER’S REPORT City Treasurer Main distributed the Treasurer’s Report for April 2010. Alderman Mathewson made a motion to receive and file the report and seconded by Alderman Meismer.
ROLL CALL VOTE – Ayes 8 Mathewson, Meismer, Dohm, Dwyer, Ganson, O’Neill, Thomas, Venzon Nays – 0 Absent – 0 Motion Carried
9. PUBLIC COMMENT None
10. CONSULTANT Alderman Meismer said in regard to the discussion at the June 8th, City Council Meeting as to the availability and need for a consultant in the ongoing expansion in the City Alderman Meismer made the motion to hire consultant Robin Johnson at the purposed wage he outlined for the Council at the June 8th, City Council Meeting this was seconded by Alderman Dwyer. Discussion: Alderman Meismer opened the discussion stating one of the major points is not so much the need, but how the City would pay for this and the purposed cost. The Finance Committee thinks the results of his labor would realize an overall profit in due time. Alderman Meismer told the City Council the City is going to need help and guidance in the efforts to expand as we are on going with the Annexation and if there is to be the same kind of economic development we hope that will go along with this the City will need some guidance in this regard. Robin Johnson is qualified just from the stand point he has been an alderman and knows the steps the Council has to go through just to get to where we are. Alderman Meismer said he hopes that Robin Johnson’s plan would be a mini version of the Mapping the City did several years ago so that members of the community will be drawn in and the residents can make the kind of projections they would like to see in the foreseeable future. Alderman Dohm asked if the Finance Committee approved this or is this just coming straight to Council? Alderman Meismer: The Finance Committee voted to bring this to Council. Alderman Meismer stated Robin Johnson’s consultant fee is twenty thousand, out of the TIF Fund. City Administrator John Carlson told the Council that the twenty thousand was for the total package and it will take several months. Robin Johnson was recommended by Dan Walker from Jacob & Klein. He then told the Council with the witness of all the growth in City of West Peoria. The legal work such as the annexation has been completed, but there is still a lot more to be done: roles to be clarified. John said Alderman Meismer suggested keeping the community up to date and suggested the possibility of a smaller mini mapping program. The last Mapping Program was 2004/2005. Alderman Dwyer asked if we vote on this motion are we basically giving a twenty thousand dollar check without a contract that lays out responsibility deliverable. City Administrator said a part of the information everyone received states that Mr. Johnson will meet with each of the council member individually also with the members of the Plan Commission and members of the Zoning Board of Appeals. Mayor Dillon gave a little history on Mr. Johnson: he has worked in Government, and was on City Council as an Alderman, worked on numerous campaigns working with everyone. If there are any questions he can answer to help us to better explain situation to the community and help the committees: knowing their roles, what the TIF will do, knowing the important steps for this growth, to help us to continue to grow and work together. City Administrator stated that this is his first annexation and pointed out the work City Attorney Connor has been extraordinary, he is the one person that has been through an annexation and he brought a lot of expertise to all the legal parts and gave the City advice on how to handle the rest. The City needs this. John said if he thought he had all the answers he would be happy to share. He said that the City cannot take for granted that the community understands this and stated that he hopes this motion is approved. Alderman Venzon said this is a good chunk of money, but it will be money well spent, Mr. Johnson is an expert, we are not. If he could smooth out some of the bumps and save the City from one critical error it would be more costly than twenty thousand dollars. Alderman Meismer suggested Mr. Johnson give the City a start date.
ROLL CALL VOTE – Ayes 7 Meismer, Dwyer, Dohm, Ganson, O’Neill, Thomas, Venzon, Nays – 1 Alderman Mathewson Absent – 0 Motion Carried.
11. MOTION TO AWARD SEALCOATING BID TO R.A. CULLINAN IN THE AMOUNT OF $45,744.24 was made by Alderman Venzon and seconded by Alderman Ganson No discussion.
ROLL CALL VOTE – Ayes 7 Venzon, Ganson, Dwyer, Mathewson, Meismer, O’Neill, Thomas Nays – 0 Abstain – 1 Alderman Dohm Absent – 0 Motion Carried
12. Deleted Award Bid for Ashland Avenue
13. MOTION TO APPROVE PURCHASE OF RIDING MOWER was made by Alderman Venzon And seconded by Alderman Ganson Discussion: Alderman Venzon stated not exceed $5,000.
ROLL CALL VOTE – Ayes 8 Venzon, Ganson, Dohm, Dwyer, Mathewson, Meismer, O’Neill, Thomas Nays – 0 Absent – 0 Motion Carried
14. MOTION TO APPROVE RESOLUTION 2010-01 A RESOLUTION REGARDING THE GENERAL PREVAILING RATE OF HOURLY WAGES was made by Alderman Venzon and seconded by Alderman Dohm No discussion.
ROLL CALL VOTE – Ayes 8 Venzon, Dohm, Dwyer, Ganson, Mathewson, Meismer, O’Neill, Thomas Nays – 0 Absent – 0 Motion Carried
15. MOTION TO APPROVE C & G CONCRETE CONSTRUCTION CO. INC. NET CHANGE OF ORDERS ORIGINAL CONTRACT AMOUNT $40,500. NET CHANGE OF ORDERS $17,000 NET AMOUNT OF CONTRACT $57,500 (LINE ITEM 01-41-860) was made by Alderman Venzon and seconded by Alderman Ganson Discussion: Alderman Venzon told the Council there was more work to be done once they started the repairs.
ROLL CALL VOTE – Ayes 8 Venzon, Ganson, Dohm, Dwyer, Mathewson, Meismer, O’Neill, Thomas Nays – 0 Absent – 0 Motion Carried
16. MOTION TO APPROVE SUB-DIVISION PLAT OF HINDU TEMPLE AND BABU PROPERTY was made by Alderman Dohm and seconded by Alderwoman Thomas Discussion: Economic Development Coordinator Pratt stated the Plan Commission was asked to subdivide the two pieces of property the City recently annexed. Gene asked Mr. Babu to explain. Mr. Babu explained the two pieces of parcel coming together and reparceling into three. The Hindu Temple will keep their tax exempt twenty-five acres and the other two parcels will be residential. Mr. Babu said this is just formalizing the process. Surveys have been done, property boundaries have been staked out. This is just going through the motions getting it recorded and is not changing anything on his property.
ROLL CALL VOTE – Ayes 8 Dohm, Thomas, Dwyer, Ganson, Mathewson, Meismer, O’Neill, Venzon Nays – 0 Absent – 0 Motion Carried
17. MOTION TO APPROVE ORDINANCE 2010-25 AN ORDINANCE AMENDING TITLE 4 AND TITLE 5 OF THE WEST PEORIA CITY CODE REGARDING ITINERANT MERCHANTS AND FIREWORKS SALES was made by Alderman Meismer and seconded by Alderman O’Neill Discussion: Alderman Meismer asked what is the difference between this and what the City had. Attorney Connor said what the City has is the original version and this Ordinance will be added to the bottom of both of the Title 4 and Title 5. He told the City Council the property the City recently annexed had firework sales and the City was unaware of this. The fireworks sale is for two weeks only. Mayor Dillon said this will only apply to the annexed property at the Speedway.
ROLL CALL VOTE – Ayes 5 Meismer, O’Neill, Dohm, Mathewson, Dillon Nays 4 Dwyer, Ganson, Thomas, Venzon Absent - 0 Motion Carried
18. COMMITTEE REPORTS A. FINANCE COMMITTEE Chair Mathewson: The Finance Committee has not met since our last City Council Meeting. Our next meeting will be July 6th, at 5:30 p.m. at City Hall. . B. LAND USE COMMITTEE Chair Dohm: The Land Use Committee met and the committee went over the normal housekeeping: Financial Reports, Zoning Reports and reviewed the advertising signs at the Speedway. The Committee discussed the promotional sign with Attorney Connor; these are temporary signs. Chair Dohm said at the present time the committee feels there is no reason to amend the sign ordinance. The Committee discussed some of the City’s major zoning problems: there are two that have been ongoing for over a year. Soon the Committee will bring this to the City Council to decide where the committee should go with these. Our next meeting is July 21st at 6:30 p.m. at City Hall
C. PUBLIC SAFETY COMMITTEE Chair Dwyer: The Public Safety Committee met and discussed the normal housekeeping. Chair Dwyer told the City Council that an item on Public Safety Agenda was the request for the proposal for our waste hauling contract. The consensus of the committee was to proceed and put it out for bids. It has been a number of years since the City has put the waste hauling out for bids and we owe it to the citizens of West Peoria to explore options to try to get the best deal for our citizen’s dollar. The Committee discussed the signage on Kenwood Avenue. Our next meeting is July 21st at 5:30 p.m. at City Hall. Discussion: Alderman O’Neill told Alderman Dwyer that a few of the residents on Callender Avenue approached him about play signs also. Alderman O’Neill stated he told the residents it would be best to write a letter to Public Safety and told them when the meetings are and advised them to come to the meetings.. Alderman Dohm asked Chair Dwyer where the City is with the County Animal Control. City Administrator Carlson said that we signed the Agreement with Peoria County and that the City is paying less for the service. The City is in good shape.
D. TRANSPORTATION COMMITTEE Chair Venzon: The Transportation has met twice since the last City Council meeting. In addition to our the normal housekeeping most everything on tonight’s City Council Agenda are items we went over at the Transportation Meeting. Our next meeting is July 8, at 6:30 p.m. at City Hall. Alderman Mathewson asked what is the status of Ashland Avenue. Alderman Venzon said that we received bids and were not happy about the prices and the Committee had some questions. Alicia Hermann is in the process of clarifying some things.
19. PUBLIC COMMENT None
20. ADJOURNMENT Motion to adjourn this meeting was made by Alderman O’Neill seconded by Alderman Ganson. Motion carried unanimously by voice vote. Meeting adjourned at 7:43 p.m.
______________ Carole Stephens, City Clerk
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