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OFFICIAL MINUTES OF THE CITY COUNCIL OF THE CITY OF WEST PEORIA, ILLINOIS TUESDAY, May 13, 2008 - 7:00 P.M. WEST PEORIA CITY HALL 2506 W. ROHMANN AVENUE, WEST PEORIA IL A Regular Meeting of the City Council of West Peoria, Illinois was held at the West Peoria City Hall on May 13, 2008.
1. CALL TO ORDER Meeting was called to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE The Pledge of
Allegiance was led by Mayor Dillon 3. ROLL CALL The following
members were present: Alderman Dohm, Alderman Dwyer, Alderman
Ganson, Alderman Meismer, Alderman Roberts, Alderwoman Thomas and
Alderman Venzon. Also present: Mayor Dillon, City Administrator
Carlson, Attorney Connor, and City Clerk Stephens. Alderman
Mathewson was absent. 4. ADDITIONS AND OR DELETIONS FROM AGENDA None 5. APPROVAL OF MINUTES Motion to approve the Minutes from the April 22, 2008 City Council Meeting was made by Alderman Dohm and seconded by Alderwoman Thomas. ROLL CALL
VOTE – Ayes 6, Dohm,
Thomas, Dwyer, Ganson, Meismer, Roberts, Venzon 6. COMMUNITY POLICE REPORT Deputy Chris Watkins was absent. Mayor Dillon told the Council that tonight is the Annual Sheriff’s Award Dinner for the County. Officer Watkins asked Mayor Dillon that he approve a Saturation Patrol using all the Bicycles and Cars for the upcoming month. Mayor Dillon approved. 7. MAYOR’S REPORT Unfortunately West Peoria had to have a Liquor Hearing today, May 13, 2008. The City has an establishment that had two offenses that made the Peoria Journal Star newspaper. 1) April 11, The Dormitory Bar was caught being open after hours; 2) April 25, The Dormitory Bar was caught with 24 underage drinkers and a 20 year old door man; who is in violation of our City Ordinance The Liquor Commission had a “hurry up” Hearing today so that the students, most of them Bradley students, wouldn’t have to come back for the Hearing. The Hearing was very well attended. The Liquor Commission and I agreed to fine the Establishment $1,000.00 for being open after hours, and on the violation of having served 24 underage kids and 23 of the 24 taking a breathalyzer, we fined them $2,550.00 for that offense and a three day shut down at my discretion, which will be Memorial Day weekend. This is the only way we felt we could get the bar owners of The Dormitory’s attention. They have had numerous violations. Lately we have been getting a lot of complaints from the owners of property where Illinois American Water Co. has put in new water mains. I contacted Illinois American Water Company two weeks ago, the gentleman got back with me last week and said that Illinois American had a contractor correct a lot of the roughness in the dirt and reseeded the properties. We are having numerous water main breaks in the old mains that have not been switched over. I was under the impression those were going to be switched over this year, I spoke with Henry this morning, and he wanted to know what to do about Ashland Avenue, as far as getting it repaired. We put it off last year and the year before, because we knew that Illinois American was going to put a new water main in the street. After talking with Illinois American this morning, they have no idea when they will be making these taps. We have new water mains that have been put in since 2006 that have not been hooked up as yet. The mains are hooked up as far as Illinois American Water Company is concerned, but they have not done away with the services that were in the alleys. This afternoon one of the water mains on Courtland broke again, according to the homeowners this is the seventh time in three years. I think it is time that John Carlson and I meet with Illinois American Water Company and get something done. Maybe if we put pressure on them they will get the job done a lot faster, we also have a lot of other mains that have to be replaced that they are in the process of doing, but we have over a million dollars worth of mains put in the ground over the past three years that do not have any services hooked up. Our new building is moving along, the contractor thinks that all the steel and gutters will be done by the end of the week. They are starting to work on the inside. 8. PUBLIC COMMENT NONE 9. APPROVAL OF TIF CONTRACT WITH THOMAS N. JACOBS & ASSOCIATES, LTD. TO PAY THE SECOND HALF OF THE 2007 LEGAL FEES IN THE AMOUNT OF $698.60 was made by Alderman Roberts and seconded by Alderman Meismer. ROLL CALL
VOTE - Ayes – Roberts,
Meismer, Dohm, Dwyer, Ganson, Thomas, Venzon 10. APPROVAL OF THE TIF CONTRACT WITH THE ECONOMIC DEVELOPMENT GROUP, LTD. TO PAY THE SECOND HALF OF 2007 PROFESSIONAL FEES IN THE AMOUNT OF $3,980.81 was made by Alderman Roberts and seconded by Alderman Meismer. Discussion: Alderman Roberts explained that the Item 9 Contract with Thomas N. Jacobs & Associates to pay- split into two payments. Item 10 – Contract with Economic Development Group is broke out by each time we call for help. The list for this is included with the invoice. ROLL CALL
VOTE – Ayes – 7 Roberts,
Meismer, Dohm, Dwyer, Ganson, Thomas, Venzon 11. APPROVAL OF GRANT REQUEST NO. 2008-02 TO WEST PEORIA YOUTH BASEBALL PROGRAM IN THE AMOUNT OF $200. 00 was made by Alderman Roberts and seconded by Alderman Meismer. ROLL CALL
VOTE – Ayes – 7 Roberts,
Meismer, Dohm, Dwyer, Ganson, Thomas, Venzon 12. APPROVAL OF GRANT REQUEST NO. 2008-03 TO WEST PEORIA RESIDENTS ASSOCIATION IN THE AMOUNT OF $2,000 was made by Alderman Roberts and seconded by Alderman Meismer. Discussion: Mayor Dillon said this is to help the West Peoria Residents Association publish the West Peoria Newsletter every other month to communicate better with the residents of West Peoria instead of quarterly. ROLL CALL
VOTE – Ayes – 7 Roberts,
Meismer, Dohm, Dwyer, Ganson, Thomas, Venzon 13. APPROVAL OF PAYMENT TO HERMANN & ASSOCIATES LLC FOR MFT PROJECT 01.004.70 WEST PEORIA MARKET STREET: PLAN PREPARATION AND REVIEW MARKET STREET – SPECK & PLANS IN THE AMOUNT OF $4,060.00 (LINE ITEM NO. 17-00-532) was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: Alderman Dwyer asked about the long term goal for Market Street? Alderman Venzon said that there is a terrible water problem with water coming from the Golf Course, Nebraska Avenue that has eaten that whole roadway away. It is a waterway that has been on the docket for fifteen years and it is at the point that we need to do something. Mayor Dillon elaborated that this is a major project and as City Engineer Alicia and her staff got into the project it has turned into almost a complete reconstruction of the roadway trying to get the water to flow and put in the storm sewer. We are trying to do it in one phase, but we are not sure that is possible. This has to be done for IDOT so we can continue to go ahead. Alicia has found a way to not cut a hole in the wall, so water can drain properly. ROLL CALL
VOTE – Ayes -7 Venzon,
Ganson, Dohm, Dwyer, Meismer, Roberts Thomas 14. APPROVAL OF AUPPERLE CONSTRUCTION CONTRACT was made by Alderman Dohm and seconded by Alderman Roberts. Discussion: All the council members have an invoice from Aupperle Construction. This concerns the Welcome Wall we were going to construct at Main Street and Western Avenuewith a $20,000 donation from Mr. Fahnestock estate. Through an oversight the picture we were shown looked several feet longer and to keep it in the $20,000 range it was a much smaller wall. With the storm sewer inlet in the middle, the wall was moved over to the left hand side instead of the center. Upon seeing this we stopped construction of the Welcome Wall. John Carlson, Henry and I met with the Contractor from Aupperle, and we spoke with our attorney. We reconfigured and the Welcome Wall will be back where we thought it would be, instead of twenty-four foot long, it will be forty-four foot long and the storm inlet will be moved. The original contract for Aupperle was $18,322.00 and the additional length and footings will be an additional $16,852.00. The additional $16,852 will be taken out of Line Item 01-11-500. This cannot come out of the TIF fund, the property is in the City of Peoria. ROLL CALL
VOTE – Ayes – 7 Dohm,
Roberts, Dwyer, Ganson, Meismer, Thomas, Venzon 15. APPROVAL OF PARTIAL PAYMENT TO PEORIA METRO CONSTRUCTION INC. FOR THE NEW GARAGE IN THE AMOUNT OF $65,204.20 (LINE ITEM 20-00-820) was made by Alderman Dohm and seconded by Alderman Ganson ROLL CALL
VOTE-Ayes- 7 Dohm,
Ganson, Dwyer, Meismer, Roberts, Thomas, Venzon 16. DISCUSSION ONLY– TIF PROGRAM Alderman Robert
comments to the City Council: The Finance Committee wants the City
Council Members to look through the TIF Program that is their packet
and get back with the finance Committee with ideas. The Finance
Committee would like to get the TIF Program out to the community so
the residents and business owners can start using it. We need the
Council Members input. Mical McFarland has been compiling
information for the last 6 months, if you have any questions or
input contact Mical at West Peoria City Hall. 17. COMMITTEE REPORTS A. FINANCE COMMITTEE – ALDERMAN MATHEWSON – CHAIR Alderman Roberts filled in for Alderman Mathewson. The Finance Committee met on May 6, 2008. The Finance Committee went over at the May 6 meeting what we approved tonight: Grant Request 2008-02 and Grant Request 2008-03, Thomas Jacob & Associates the second half for Legal Fees, Economic Development Group the second half for professional fees. The Committee reviewed the Financial Report, worked on the new Yearly Calendar for all the committees, discussed the TIF and Mical is still checking into Online City Council Meetings. The Committee went over the bills. Our next meeting will be June 3, 2008 at 5:30 p.m. at City Hall. B. LAND USE COMMITTEE – ALDERMAN DOHM – CHAIR The Land Use Committee has not met since the last City Council Meeting. Our next meeting will be May 21, at 6:30 p.m. at City Hall. C. PUBLIC SAFETY COMMITTEE – ALDERMAN DWYER, CHAIR The Public Safety Committee met on May 6, 2008. Maggie Moore from the Neighborhood Watch Program spoke on the 25th anniversary Night Out Against Crime and that this year West Peoria is changing the date from the first Tuesday in August to Tuesday, September 9, 2008. This date is tentative; we are asking other organizations to participate before we make this date firm. Next year nationwide it will be in the month of September. The Committee discussed the Curbside Pick Up for garbage with Code Enforcement Officer and decided to direct the City Staff to proceed with the scheduling and pick out a test area for the Toters and improvements. We had a discussion about our Burning Ordinance and we reviewed our goals. Our next meeting will be June 3, 2008 at 7:00 p.m. at City Hall. D. TRANSPORTATION COMMITTEE – ALDERMAN VENZON, CHAIR The Transportation Committee met on May 8, 2008. The Committee reviewed our Financial Statement, went over our goals and we spent a great deal of time on Market Street, City Engineer Alicia feels that she will have the final plans ready for review by IDOT by May 30, 2008. Alicia also; in keeping with the problems that Jim elaborated trying to get the road in place and getting our engineering done. The Committee passed a resolution when this first started for $37,000; Alicia has now estimated that the total cost will be $47,000 in Engineering cost. We will be coming to you at the next council meeting with a supplemental resolution for an additional $10,000. It is a lot of money, but Alicia has also saved us a lot of money, including having to go through the wall and the time we would have lost and the permits etc. Our Side Walk Program is right on schedule. Henry has talked with an arborist and has found a way to keep the sidewalks concrete all the way thru on this project as opposing to black-topping around the trees. There is an Arborist from Michigan going around the country explaining how to cut the root of the trees without killing the trees. We discussed the seal coating verses the micro surfacing. Our next meeting is June 12, 2008 at 6:30 p.m. 18. PUBLIC COMMENT None 19. ADJOURNMENT Motion to adjourn this meeting was made by Alderman Roberts and seconded by Alderman Meismer. Motion carried unanimously by voice. Meeting adjourned at 7:32 p.m.
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