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OFFICIAL MINUTES OF THE CITY COUNCIL OF THE CITY OF WEST PEORIA, ILLINOIS TUESDAY APRIL 22, 2008 - 7:00 P.M. WEST PEORIA CITY HALL 2506 W. ROHMANN AVENUE WEST PEORIA IL
A Regular Meeting of the City Council of West Peoria, Illinois was held at the West Peoria City Hall on April 22, 2008.
1. CALL TO ORDER Meeting was
called to order at 7:00 p.m. by Mayor Dillon. 2. PLEDGE OF ALLEGIANCE The Pledge of
Allegiance was led by Mayor Dillon. 3. ROLL CALL The following
members were present: Alderman Dohm, Alderman Dwyer, Alderman
Mathewson, Alderman Meismer, Alderman Roberts, Alderwoman Thomas,
and Alderman Venzon. Also present: Mayor James Dillon, Attorney Bill
Connor, City Administrator John Carlson, and City Clerk Carole
Stephens. Alderman Ganson and Treasurer Main were absent. 4. APPROVAL TO OPEN THE PUBLIC HEARING REGARDING THE ANNUAL BUDGET FOR FISCAL YEAR 2009 MAY 1, 2008 THROUGH APRIL 30, 2009 was made by Alderman Mathewson and seconded by Alderman Venzon ROLL CALL
VOTE Ayes – 7 Mathewson,
Venzon, Dohm, Dwyer, Meismer, Roberts, Thomas Discussion: Alderman Mathewson stated that the Budget has been on display for the required amount of time. This is a Public Hearing for anyone who has any questions or comments. There were no questions or comments. Alderman Mathewson made a motion to close this Public Hearing seconded by Alderman Venzon ROLL CALL
VOTE Ayes – 7 Mathewson,
Venzon, Dohm, Dwyer, Meismer, Roberts, Thomas
5.APPROVAL OF PUBLIC HEARING REGARDING ORDINANCE 2008-06 CALLING A PUBLIC HEARING ON THE ESTABLISHMENT OF A SPECIAL SERVICE AREA FOR CALENDAR YEAR 2008 a motion was made by Alderman Venzon to open the Hearing and seconded by Alderman Mathewson. ROLL CALL
VOTE Ayes – 7 Venzon,
Mathewson, Dohm, Dwyer, Meismer, Roberts, Thomas Discussion: Alderman Venzon asked if anyone had anything to say about the sidewalks. Mr. Gerald Colgan of 2413 W. Moss addressed the council with a question about the total cost of the new sidewalk and it was indicated that $5.00 per $100.00 will be the tax that will be put on the property? Alderman Venzon told Mr. Colgan that the maximum was put out there only to move this process forward. After we receive the total cost then it is divided among the homeowners, there is no way to know until the bids come in. The cost is spread over a five year period. We cannot give you a number and we are not doing this yet until we get a number. This is the legal process that allows the residents to know what is going on and to let you know that its coming and what may happen. When the bids come in we may reject them if they are all too high. This is just the beginning of the process. Mr. Colgan expressed his concern for the beautiful trees on Moss Avenue and asked if the trees were to be sacrificed for the new sidewalks? AldermanVenzon said that the trees will not be sacrificed; it will make this project a little more expensive. No trees will be removed. An Arborist is going to work with us to make sure the trees are stressed as little as possible. Mayor Dillon commented that in some areas where the sidewalks are buckled by putting blacktop in that section of the sidewalk instead of concrete it is less stressful on the tree. This was done on Heading Avenue two years ago and has worked very well. Alderman Dohn said that the City will pay for half of the sidewalk assessment and the homeowners pay half of the assessment over a five year period. Alderman Venzon made a motion to close this Public Hearing and seconded by Alderman Dwyer. ROLL CALL
VOTE Ayes – 7 Venzon,
Dwyer, Dohm, Mathewson, Meismer, Roberts, Thomas
6. ADDITIONS AND OR DELETIONS FROM AGENDA Delete Item 13 was requested by Alderman Mathewson – Ordinance No. 2008-06 An Ordinance to establish a Special Service Area for calendar Year 2008 was passed at the April 8, 2008 City Council Meeting.
7. APPROVAL OF MINUTES from the April 8, 2008 City Council Meeting was made by Alderman Dohm and seconded by Alderwoman Thomas ROLL CALL
VOTE – Ayes 7 Dohm,
Thomas, Dwyer, Mathewson, Meismer, Roberts, Venzon 8. COMMUNITY POLICE REPORT Officer Watkins
of the Peoria County Sheriff’s Department was not available. City
Administrator Carlson told the City Council that Deputy Watkins is
in training for about a month. Our main contact will be Deputy
Fisher. 9. MAYOR’S REPORT Mayor Dillon reported that Government Day was very successful. Officer Chris Watkins talked to the kids about the Community Police Officer’s role in West Peoria. Every year the kids are getting more involved and asking more questions. The City of West Peoria was asked to participate in the Clean Water Ceremony on April 20th, at the River Front. This Ceremony is a yearly event and is very well attended. The Cities were asked to bring water from a stream or river in their Community. I went to the creek and got the water, we were the only City along with the City of Peoria to bring water. The Program was started by Mayor Ardis. Mayor Ardis commented on how good the water in Peoria is after he took a swallow he poured the rest into a bowl. Mayor Dillon told the audience that he would not drink the water he brought; he knew where it came from. Mayor Dillon recognized the staff at City Hall, Wednesday April 23 is Administrative Professional Day. Illinois American Water called Mayor Dillon the first of the week and said, “if anyone on Dixon, Melrose Place or Manor Parkway area asks: they are engineering water main projects over in that area this year”. The water mains have been put in on Laura Avenue and the area around Laura in the last two years. In this area Illinois American is starting the process of hooking up all the residents and all the mains in the alleys will be killed eventually. Illinois American Water Company is replacing all the worst mains they have, the ones they have to continually patch. The new garage building is progressing well.
10. TREASURER’S REPORT Alderman Mathewson made a motion to receive and file the Treasurer’s Report and seconded by Alderman Dwyer. ROLL CALL
VOTE – Ayes 7 –
Mathewson, Dwyer, Dohm, Meismer, Roberts Thomas, Venzon 11. PUBLIC COMMENT Township Supervisor announced Clean Up Day will be this Saturday, April 26th, from 9: 00 a.m. to 3:00 p.m. at the City Garage. Volunteers are needed and lunch will be served.
12. MOTION TO ADOPT ORDINANCE NO. 2008-07 AN ORDINANCE ADOPTING THE ANNUAL BUDGET OF THE CITY OF WEST PEORIA FOR THE FISCAL YEAR BEGINNING MAY 1, 2008 AND ENDING APRIL 30, 2009 was made by Alderman Mathewson and seconded by Alderman Meismer. Discussion: Alderman Mathewson thanked Administrator John Carlson, Bookkeeper Diana Jarbo, and Economic Development Coordinator Mical McFarland for the good job they did on the Budget. ROLL CALL
VOTE – Ayes 7 -
Mathewson, Meismer, Dohm, Dwyer, Roberts, Thomas, Venzon 13. Deleted 14. MOTION TO APPROVE ORDINANCE NO. 2008-08 AN ORDINANCE AMENDING TITLE 4, SAFETY, OF THE WEST PEORIA CITY CODE BY ADDING A PROPERTY MAINTENANCE AND OCCUPANCY CODE was made by Alderman Dohm and seconded by Alderwoman Thomas. Discussion: Resident Don Neal asked on Section D of the New Property Maintenance & Occupancy Code what would trigger an inspection on private home. This is pertaining to Section D Inspections on page 21 Inspectors knocking on his door wanting to come in. Alderman Dohm gave Mr. Neal a few of examples: such as a tenant reporting about the Landlord not complying with the codes, complaints about the visual outside, access for rodents, there are multiple ways. Mr. Neal expressed his concern about the 4th amendment. City Attorney Connor explained to Mr. Neal he could say no, and then it is up to the inspector if a warrant is necessary. Mayor Dillon explained to Mr. Neal usually the complaints received are on vacant houses. ROLL CALL
VOTE Ayes – 7 Dohm,
Thomas, Dwyer, Mathewson, Meismer, Roberts, Venzon 15. MOTION TO APPROVE FISCAL YEAR BUDGET 2008 – LINE ITEM CHANGES was made by Alderman Mathewson and seconded by Alderman Dohm. Discussion:
Alderman Mathewson passed around the line item changes and explained
that the changes that were made are:
Line Item 01-11 Administration (30,263.46) All of these changes were put into the 31 account for payment of two payments on the New Building of the Garage ROLL CALL
VOTE Ayes – 7 Mathewson,
Dohm, Dwyer, Meismer Roberts, Thomas, Venzon 16, MOTION TO APPROVE MFT RESOLUTIONS FOR IMPROVEMENT OF MARKET STREET IN THE AMOUNT OF $400,000 (LINE ITEM 17-00 -890) was made by Alderman Venzon and seconded by Alderman Dohm. Discussion: Alderman Venzon explained that the estimated cost is around $630,000. The committee is asking for $400,000 out of Motor Fuel Tax with the balance coming out of General Funds. If we use all of MFT Funds we would empty the account and it has taken us a while to build it up to this point. This is the vehicle that allows IDOT to start going over the plans, giving us their input with the prices. The committee doesn’t know whether $630,000 is a good number, this gives us the right to change our minds, to phase it or maybe hold it off for a year, but we had to have some sort of a number to have IDOT to get working. If we do decide to do it this year we will be talking with all of you to bring the balance out of General Funds, or maybe out of savings. This is for down the road, we are not saying that this is what is happening. Alderman Dohm asked if they had considered TIF Funds, as this is infrastructure. Alderman Venzon said this is part of where they will come looking for money. ROLL CALL
VOTE Ayes – 7 Venzon,
Dohm, Dwyer, Mathewson, Meismer, Roberts, Thomas 17. MOTION TO APPROVE PORTION PAYMENT TO PEORIA METRO CONSTRUCTION FOR THE NEW GARAGE BUILDING IN THE AMOUNT OF $56,661.12 (LINE ITEM NO. (01-41-820) was made by Alderman Mathewson and seconded by Alderman Meismer. ROLL CALL
VOTE Ayes – 7 Mathewson,
Meismer, Dohm, Dwyer, Roberts, Thomas, Venzon 18. MOTION TO APPROVE ORDINANCE NO. 2008-09 AN ORDINANCE RE-ZONING A PORTION OF THE PROPERTY AT 2900 W. HEADING AVENUE AND AMENDING THE ZONING MAP ACCORDINGLY was made by Alderman Dohm and seconded by Alderman Mathewson. Discussion: Two years ago Catholic Social Services asked for the City to rezone this property to R-2, their plans to develop have ceased so the City is rezoning the property back to R-1. Alderman Dohm asked for questions. Mr. Jerry Schmidt (address 122 Riverview Road, Chillicothe, IL) asked, “Not being familiar with West Peoria, where is the property you are talking about?” Alderman Dohm responded almost to Swords Hill. Mayor Dillon explained that it is a vacant field and that the Catholic Social Services was trying to get a Grant for Senior Housing, which West Peoria supported, with a stipulation if the grant did not go through West Peoria would rezone it back to an R-1. If at a later date they wanted to try again West Peoria would work with them. ROLL CALL
VOTE Ayes – 7 Dohm,
Mathewson, Dwyer, Meismer, Roberts, Thomas, Venzon 19. OTHER BUSINESS – DISCUSSION ONLY None 20. COMMITTEE REPORTS A. FINANCE COMMITTEE – ALDERMAN MATHEWSON – CHAIR The Finance Committee met tonight, April 22, 2008, to go over the Line Item Changes for the 2008 Fiscal Year Budget, which we passed tonight, and to finish up this year’s Budget. We also worked on some TIF information, which we will carry over to our next meeting. We will try to finalize the TIF process and applications and work on the Yearly Calendar. These are two main goals for our next meeting. Our next meeting will be May 6th, at 5:30 p.m. at City Hall. B. LAND USE COMMITTEE – ALDERMAN DOHM – CHAIR The Land Use Committee met April 16, 2008. The Committee finalized the Property Maintenance and Occupancy Code. The Committee went over the Zoning and Code violations. Our next meeting is May 21, at 6:30, at City Hall. C. PUBLIC SAFETY COMMITTEE – ALDERMAN DWYER, CHAIR The Public Safety Committee has not met since the last City Council Meeting. Our next meeting is May 6, at 7:00 p.m. at City Hall. D. TRANSPORTATION COMMITTEE – ALDERMAN VENZON The Transportation Committee met on April 10, 2008 the Committee discussed the Market Street Project, the schedule and the funding sources. The Committee went over the MFT Resolution that was passed tonight. Alicia Hermann has a surveyor working on Sterling Avenue trying to get the Drainage Areas mapped out. Alicia spoke with the County about Rohmann Avenue Phase 4. Henry Strube is researching into using Micro Surfacing instead of Seal Coating on the streets. This is a little more expensive but can be done just as quick and dries a lot faster. This means that residents and businesses will be less inconvenienced and there is not the rock problem. The committee finalized their goals. Henry is looking into the drainage problem on Richmond Avenue. Our next meeting is May 8, 2008 at 6:30 p.m. at City Hall. Mayor Dillon commented he doesn’t know when they will be awarded, but the bid letting started last week for Phase 4 on Rohmann Avenue. In June there will be a Pre-Job meeting and hopefully they will get started. 21. PUBLIC COMMENT None 22. ADJOURNMENT Motion to adjourn was made by Alderman Roberts and Seconded by Alderman Meismer. Motion carried unanimously by voice vote. Meeting adjourned at 7:30 p.m. ______________________ Carole Stephens City Clerk
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