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CITY COUNCIL MINUTES |
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OFFICIAL MINUTES OF THE CITY COUNCIL OF THE CITY OF WEST PEORIA, ILLINOIS TUESDAY, JANUARY 13, 2009 7:00 P.M. WEST PEORIA CITY HALL 2506 W. ROHMANN AVENUE, WEST PEORIA IL
A Regular Meeting of the City Council of West Peoria, Illinois was held at the West Peoria City Hall on January 13, 2009
1. CALL TO ORDER Meeting was called to order at 7:00 p.m. by Mayor Dillon.
2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Dillon
3. ROLL CALL The following members were present: Alderman Dohm, Alderman Ganson, Alderman Meismer, Alderman Roberts, Alderwoman Thomas and Alderman Venzon. Also present: Mayor James Dillon, Attorney Bill Connor, City Administrator John Carlson and City Clerk Carole Stephens. Residents: Township Supervisor Bob DeSutter, Rolland Reinhart, Alicia Hermann, Jeff Hermann, Mike Holcomb, Andy O’Neill and Pat Sharp. Absent was Alderman Dwyer
4. ADDITIONS AND OR DELETIONS FROM AGENDA None
5. APPROVAL OF MINUTES Motion to approve the Minutes from the December 9, 2008 City Council Meeting was made by Alderman Dohm and seconded by Alderman Ganson. ROLL CALL VOTE – 7 Ayes, Dohm, Ganson, Mathewson, Meismer, Roberts, Thomas and Venzon Nays – 0 Absent –1 Alderman Dwyer Motion Carried
6. COMMUNITY POLICE REPORT Deputy Chris Watkins stated that he is still getting calls that about smoking in some of the local taverns. All three of the Auto Part Stores in West Peoria have been robbed recently. If you see anything unusual on Western Avenue or in the West Peoria Business call 911. Know your directions and get a description such as; height, color or type of clothing, etc. this really helps us out. I would like to thank the Street Department for the great job they did on the streets this winter because of the this we have had minimal accidents in West Peoria. This is the time of year for car burglaries lock your car doors, they are not breaking windows They are for unlock car doors and removing things left in the car, such as; money, IPODS, cell phones.
These are stats from 2006 to December 1, 2008: Burglary – Motor Vehicles Down 66% Burglary – Non Residents Down 35% Robbery - Down 71% Theft - Down 35% Vandalism/Criminal Damage Down 15% Officer Watkins stated a lot of this has to do with the Neighbor Watch Program and the officers on Bicycle Patrol. Mayor Dillon said that City is going to be sending a letter to the Sheriff’s Department about a nice article that was written in the Peoria Journal Star by Phil Luciano concerning a lost dog and complimenting the neighbors and the Sheriff’s Department helping out in locating the lost dog.
7. MAYOR’S REPORT Mayor Dillon stated that he met with Illinois American Water Company and they are working on the Stever Water Project. The weather this year has been keeping the Street Department extremely busy. This year’s 4th of July Parade in West Peoria will resemble a St. Patrick’s Day Parade. It has been confirmed that Clonmel Ireland, sister city of Peoria, Marching Band is coming to Peoria and wants to participate in a parade. It was brought up that the City of West Peoria has a great community parade on the 4th of July. Some of the residents from Clonmel knew Mayor Dillon from a reception that Mayor Dillon and his family had in Clonmel about 7 years ago. The band has booked their flight to Chicago and will spend a day in Chicago sight seeing and then come to Peoria and perform at Glen Oak Park on July 3rd and March in our Parade on July 4th. There are approximately 90 to 100 band members ranging from age 13 to 22. This could be the largest parade in the history West Peoria of our 4th of July Parade. West Peoria and the Lions Club are well known for this parade. Also, on one of the mornings when the ice storm hit our area, Henry, who came early, heard a 911 call for help that the Farmington Road hill was impassable there were cars including a police car that were stuck on the hill. The 911 dispatcher could not get the County Highway or the State to respond. Henry took it upon himself and took the truck full of salt and backed up the hill and spread the salt, everyone got out without wrecking their cars. within an hour Lt. Gaa called and complimented Henry on a great job and wanted to make sure the City knew how much the County appreciated this. Henry asked me to address the tree issue. We started to pick up tree limbs after the storms a number of years ago, this is something we started before landscape pickup. The situation has gotten bad that the Street Department is being abused. Mayor Dillon stated there is a policy in effect and read it to the Council.
8. PUBLIC COMMENT None.
9. MOTION TO APPROVE A REQUEST FOR SPECIAL USE PERMIT FOR USED CAR DEALERSHIP ON FARMINGTON ROAD was made by Alderman Dohm and seconded by Alderman Mathewson. Discussion: Alderman Dohm asked if the City is giving the tenant the Special Use Permit and not the Land owner? Attorney Connor stated the tenant is the one who applied for the Special Use Permit and This is allowed by our Code to do this. Alderman Dohm asked, so when the tenant changes hands this will cease? Attorney Connor stated unless we want it to. Alderman Dohm: Then this would be another Hearing. Attorney Connor: Yes They have choice; Conditions that come out of out Special Use Portions of the Zoning Ordinance or you can do it without Conditions. ZBA did not recommend any conditions but on most of the Special Use we put in a standard set. I brought you both. Ordinance 2009-01 Special Use with Conditions was accepted.
ROLL CALL VOTE: Ayes – 7 Dohm, Mathewson, Ganson, Meismer, Roberts, Thomas, Venzon Nays – 0 Absent – 1 Alderman Dwyer Motion Carried
10. MOTION TO APPROVE CENTRAL ILLINOIS REGIONAL RETAIL STUDY A motion to recommend Western Avenue and Farmington Road to be included in the Study and in addition I would recommend that the TIF Fund be used to pay for the Western Avenue study and the Economical Development Fund are used to pay for the Farmington Road study and not to exceed each study $6,250.00 was made by Alderman Mathewson and seconded by Alderman Ganson. Discussion: Gene Pratt said fortunately this program has had a lot of press lately and tonight The Peoria City Council is voting tonight on their participation and last night Chillicothe voted to participate. Washington is participating and Morton. Bartonville will probably be the last one in. This will be a wonderful useful tool for myself, John and the rest of the staff to move forward and find out what the people in West Peoria are looking for and what is missing. Also, what is possible for the City to attract in terms of what type of business West Peoria can attract both restaurants and retail. We will have the opportunity to work with Peoria. This group is doing a comprehensive study for the whole Peoria Area in terms of what is missing in terms of retail. The results will be available to us my early May. Alderman Mathewson stated this is a good way to get the City’s name out there. And this is exactly what TIF money is designed for. A study like this would take our staff a year or two to complete. This is money well spent.
ROLL CALL VOTE Ayes – 7 Mathewson, Ganson, Dohm, Meismer, Roberts, Thomas Venzon Nays – 0 Absent – 1 Alderman Dwyer Motion Carried
11. MOTION TO APPROVE TELEPHONE AND COMPUTER UPGRADE a. A motion to approve the upgrade for Computer was made by Alderman Dohm and seconded by Alderwoman Thomas Discussion: Alderman Dohm stated that this is basically a replacement of Marge Maroon the Office Assistant Computer and also help with the backup system. Marge stores more information than anyone and does all the Web Site. in the amount of $ 2,657.85 (Line Item 01-11-830)
ROLL CALL VOTE Ayes – 7 Dohm, Thomas, Ganson, Mathewson, Meismer, Roberts, Venzon Nays – 0 Absent – 1 Alderman Dwyer Motion Carried
b. A motion to approve the Telephone System for West Peoria City Hall was made by Alderman Dohm and seconded by Alderman Ganson. Discussion: Alderman Dohm stated the update for the Telephone for City Hall was needed for a long time. We made sure that this system can be transferred to the new building. This is a high tech system with features City Hall has never had. We have added a few new phones for the future. The amount of $5,298.08 (Line Item 01-11-522)
ROLL CALL VOTE Ayes – 7 Dohm, Ganson, Mathewson, Meismer, Roberts, Thomas, Venzon Nays – 0 Absent – 1 Alderman Dwyer Motion Carried
12. A MOTION THE APPROVE GRANT REQUEST 2009-01 IN THE AMOUNT OF $3,000 TO SPONSOR THE MARCHING BAND FROM CLONMEL IRELAND FOR THE 4TH OF JULY PARADE was made by Alderman Mathewson and seconded Alderman Ganson. Discussion: Mayor Dillon said that this request was made by him and Leo Jordan on behalf of getting the Marching Band from Clonmel to march in our 4th of July Parade. Mayor Dillon said was asked if West Peoria would help sponsor and told him that this would be put it on a Grant and let the City Council vote on it. Mayor Dillon said that he thought this was a positive thing for our community.
ROLL CALL VOTE Ayes – 6 Mathewson, Ganson, Dohm, Meismer, Roberts, Thomas Venzon Nays – 1 Alderman Venzon Absent – 1 Alderman Dwyer Motion Carried
13. A MOTION TO APPROVE HERMAN & ASSOCIATES LLC REGARDING STERLING AVENUE AND CENTRAL ILLINOIS CONSULTING FOR $3,236.36 (LINE ITEM NO. 01-41-532) was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: This is work being done trying to get ready for Sterling Avenue and for PPUATS Round coming up.
ROLL CALL VOTE – Ayes – 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
14. MOTION TO APPROVE THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF WEST PEORIA AND HERMANN & ASSOCIATES, LLC FOR CALENDAR YEAR 2009 was made by Alderman Venzon and Alderman Ganson. Discussion: Alderman Venzon stated that this is a Standard Agreement to allow Hermann & Associates to keep working for the City of West Peoria.
ROLL CALL VOTE Ayes – 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Alderman Dwyer Motion Carried
15. MOTION TO APPROVE THE CITY OF WEST PEORIA AND WEST PEORIA TOWNSHIP INTERGOVERNMENTAL AGREEMENT ORDINANCE 2009-02 was made by Alderman Dohm and seconded by Alderman Mathewson. Discussion: City Attorney Connor said that he handed out the Ordinance 2009-02 approving the Intergovernmental Agreement with the West Peoria Township before the City Council Meeting started. This is relative to the house we purchased at 2516 W. Rohmann Avenue provides for the sale amount we paid for it to the Township.
ROLL CALL VOTE Ayes – 7 Dohm, Mathewson, Ganson, Meismer, Roberts, Thomas Venzon Nays – 0 Absent – 1 Motion Carried
16. MOTION TO APPROVE PAYMENT TO CARGILL FOR BILL (SALT) IN THE AMOUNT OF $3,220.36 (LINE ITEM 01-41-616) was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: Mayor Dillon said that when the bill was received it was for a double order and the amount was over the amount he could approve. This is the reason it came to Council.
ROLL CALL VOTE Ayes 7 - Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
17. MOTION TO APPROVE THE 2ND PAY ESTIMATE TO STARK EXCAVATION FOR $302,956.33 (LINE ITEM NO. 17-00-890 STORM SEWER) was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: This is the final pay less retainage on Market Street. Coming up there are a couple of things we have to do for IDOT. Alderman Mathewson asked if the Market Street was complete. Alderman said the project is finished except for a couple of things that have to done this spring. Mayor Dillon made a comment that he has had a lot of compliments by the neighbors.
ROLL CALL VOTE Ayes 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
18. MOTION TO APPROVE “REQUEST FOR APPROVAL OF CHANGE IN PLANS #1” FOR ADDITION OF TWO NEW PAY ITEMS FOR TREE REMOVAL AND ONE NEW TYPE OF INLET IN THE AMOUNT OF $2, 7737.60 (LINE ITEM NO. 17-00-890 STORM SEWER) was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: Alderman Venzon said these are just a couple of small things we had to add to the Project – MFT money. We had to pass the OK to use MFT money.
ROLL CALL VOTE Ayes 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Alderman Dwyer Motion Carried
19. MOTION TO APPROVE “REQUEST FOR APPROVAL OF CHANGE IN PLANS # 2” FOR BALANCING OF FINAL QUANTITIES AFTER CONSTRUCTION WAS COMPLETE. TOTAL NET ADDITION TO TOTAL PROJECT OF $1,634.69 FOR TOTAL COST OF PROJECT $521,542.11 (LINE ITEM NO.17-00-890 STORM SEWER) was made by Alderman Venzon and seconded by Alderman Ganson. Discussion: Alderman Venzon said that we used $1,102.91 less than what was originally in the contract, but then we had to add a couple of extras. The way that IDOT does this, they make 2 sheets of paper to say the same thing. The Contract went up $1,600. on a $519,000 project.
ROLL CALL VOTE Ayes 7 Venzon, Ganson, Dohm, Mathewson, Meismer, Roberts, Thomas Nays – 0 Absent – 1 Dwyer Motion Carried
20. PUBLIC COMMENT - None None
21. OTHER BUSINESS – DISCUSSION ONLY None
22. COMMITTEE REPORTS
A. FINANCE COMMITTEE – ALDERMAN MATHEWSON, CHAIR The Finance Committee met January 6. The Committee went over the Regional Retail Study that the Council approved tonight. We talked about the Grant 2009-01 that was passed tonight. The committee is working with Economical Development in the Area. We went over the Budget. It is Budget time again; we will do the Budget like we have in the last couple of years. Our next meeting will be February 3, 2009 at 5:30 p.m. at City Hall.
B. LAND USE COMMITTEE – ALDERMAN DOHM, CHAIR We met on December 17, 2008. Most of what we went over and discussed was passed at tonight’s City Council. The Committee went over the Zoning and Code Violations and went over the calendar. Our next meeting will be January 21, at 6:30 p.m. at City Hall
C. PUBLIC SAFETY COMMITTEE – ALDERMAN DWYER, CHAIR Alderwoman Thomas said that Alderman Dwyer, Chair is absent. There is No report. Our next meeting will be January 21, at 5:30 p.m. at City Hall.
D. TRANSPORTATION COMMITTEE – ALDERMAN VENZON, CHAIR The Transportation Committee met on December 11, 2008. We went over most of the bottom half of this agenda for tonight’s City Council Meeting The Committee went over the Limb Policy that the Mayor talked about earlier and would like everyone to take this to heart. Alderman Venzon thanked Henry and his crew for the great job they did. Our next meeting will be February 12, at 6:30 p.m. at City Hall.
23. PUBLIC COMMENT Mayor Dillon introduced Andy O’Neill to the Council.
24. ADJOURNMENT Motion to adjourn this meeting was made by Alderman Roberts and seconded by Alderman Mathewson. Motion carried unanimously by voice. Meeting adjourned at 7:36 p.m.
Carole Stephens – City Clerk
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